- A successful onboarding process sets the tone for an employee’s tenure with your company. However, rather than providing their new worker with a memorable best onboarding experience, many businesses are more concerned with the process. Companies’ carelessness makes it challenging to bind employees to their company emotionally.
According to a Jobvite poll, 30% of job searchers quit their jobs within the first 90 days because the work environment and corporate culture did not meet their expectations. This outcome demonstrates that businesses need to take the onboarding process more seriously as the talent war heats up.
We have researched and developed ideas for an impressive onboarding process to assist you. But first, let’s consider the benefits of creating a fantastic onboarding process.
Benefits of creating a top-notch onboarding process
Here are five benefits that businesses may get from creating an excellent onboarding process:
1. Greater talent retention:
Research shows that organisations with a robust onboarding procedure increase new hire retention by 82%. This finding suggests that frequent check-ins and early attention to corporate culture increase the likelihood of new hires acquiring a sense of loyalty for your business and sticking around.
2. Improvements to employment branding:
Negative onboarding experiences make employees less inclined to endorse their employer. On the other side, new hires will have a favorable impression of their organization after an enjoyable onboarding process. Such workers are inclined to give their companies positive reviews on websites like Glassdoor.
3. Better work output:
Before they may begin generating the intended outcomes, newly hired employees need time to adjust. Proper onboarding will hasten this process by assisting them in swiftly adjusting to their surroundings, learning about the business, their coworkers, and their job tasks, and reducing time-to-productivity.
4. Better corporate culture
Businesses that engage in a robust employee onboarding procedure find it simpler to acclimate a new worker to the corporate culture. These businesses can assist new workers in feeling more culturally aligned by early disclosure of their fundamental values and mission.
5. Increased job satisfaction
Engaging new hires can significantly increase by implementing an interactive and well-structured onboarding programme. It builds an emotional connection between new hires and the company. As a result, these workers are more dedicated to the organisation’s objectives.
Now that we understand the benefits of providing the best onboarding experience, here are some tips for impressing your new hires.
The Best Onboarding Experience: Tips for Creating It
Workers leave companies for various reasons, including discontent with management, low pay, a lack of professional progress opportunities, poor benefits, etc. However, many potential problems can be resolved by supporting the success of freshly hired team members. Here, we look at recommended practices for best onboarding experience to new employees that can increase productivity and improve retention.
1. Prior to the first day
Many HR professionals think the correct onboarding procedure starts before the first day of employment. A candidate for employment will feel valued by your company if you engage them before they begin working for you.
Warby Parker is an illustration of a business that onboards new hires even before their first day. New hires receive a digital welcome package from the company as soon as they are hired. This packet contains the employee handbook, background information on the business, and what to expect on the first day, first week, and the first month of employment.
Employers can adopt the Warby Parker strategy to assist new hires in becoming accustomed to the workplace before joining. You may send them links to the company’s videos, tell them about your team, or give them books that uphold the same ideals as the business.
2. Make their first day matter
Employees may experience anxiety on their first day of work. A successful first day will increase employee engagement, reduce the feeling of unease, and enable them to get started immediately.
Companies may also allocate a worker to new hires. When new employees use this strategy, it will be easier for them to adjust to their new workplace since they will have a friend who can introduce them to the company’s culture and help them make friends at the office. Additionally, this individual will assist them in getting in touch with the business and any queries or issues they may have.
3. Appoint a mentor
In an employee’s integration into an organization, the first 90 days are critical. In addition to fully understanding what is required of them, recruits could also struggle to properly comprehend how their role fits into the organization’s objectives. It would help if you thought about giving each of your new hires a mentor during the onboarding process to speed up their integration into your company culture.
Mentors’ primary responsibility is to explain the company’s expectations to new hires and help them navigate their first few months in the firm. The mentors will also help the employees realize their full potential by coaching, training, and supporting them.
4. Organise an orientation
A welcome celebration for your company is one of the best ways to wow new hires. Employees will get a great chance to learn more about the company, comprehend its history, and get to know their coworkers and other recent hires at this event.
Businesses can learn from Microsoft’s strategy. Every week, the software company hosts a New Hire Orientation programme. The CEO addresses the newcomers during these ceremonies using a taped message. The staff are informed about the company’s objectives and visions. Additionally, the new workers are informed of their benefits, including stock options, health insurance, and paid time off.
5. Utilize technology to your advantage
The onboarding process can be drawn out and unpleasant for the HR team and the new hires if manual approaches are used. Even worse, it puts both partners at risk for mistakes that could have long-term adverse effects. Companies must implement an HRIS to create a well-structured onboarding process to mitigate this issue.
A streamlined onboarding procedure provided by an HRIS will enhance the working environment for employees. It enables HR professionals to personalize onboarding, delegate checklists to accountable team members, and keep track of unfinished business. Your new hires now have the freedom to submit documents, update personal information, or browse resources at their convenience due to an HRIS.
6. Setup the appropriate systems
The finest onboarding advice revolves entirely around your frameworks. What kind of system have you implemented? Does it familiarise new hires with their coworkers, the organization’s principles, and its culture? If not, this is where your framework needs to start.
If they need help understanding the organization, they’ll have difficulty contributing to it on the off occasion they do.
7. Inform them of the impact they will have.
Always remember that onboarding involves introducing your new hire to the company’s culture. If you want people to feel at ease with you immediately, make sure you connect emotionally with them during onboarding.
By offering them verifiable examples of how their fellow human had an impact, you may demonstrate how they will have an impact. This strategy ensures that you have a motivated employee in your workforce.
8. Encourage new workers to provide their own feedback
According to a recent survey, 38% of employees believe that when a boss dismisses their ideas without engaging them, they will typically need motivation. One benefit of paying attention to your employees has a motivated and engaged workforce.
The onboarding process opens a door that might benefit your entire association: a fresh perspective. Please feel free to conduct an anonymous poll to find out what new team members enjoy and dislike about their current work.
Is it best for you to put their suggestions into practice, new hires would feel appreciated, and you’ll have improved as a result? That serves both parties.
9. Set up the paperwork
Onboarding is typically associated with a tonne of paperwork for a reason. I-9s, employee handbooks, financial forms, and non-disclosure contracts are just a few examples. Many HR businesses claim that administrative work related to onboarding is completed face-to-face at a work area or in a meeting room. However, if you present your newest team member with all the necessary forms at once, they can grow frustrated or overwhelmed.
Spread out the paperwork and provide new hires considerable liberty to complete it independently. Using onboarding software, you can post all fundamental paperwork online and set due dates for completion.
10. Assist staff in defining their responsibilities
Put a lot of effort into establishing expectations. If you over communicate such nuggets of wisdom, it merely serves to clarify everyone’s roles, whether or not they seem apparent to you.
You can schedule check-in meetings and expectations in advance. Additionally, you might ask your employees to describe their roles to help. In this way, people feel in control of their work.
Final Words
If you want your new hires to be content and productive right away, good onboarding procedures like the ones we discussed above are essential. They can ease their transfer to your business while boosting your retention rates and strengthening your financial position.
FAQs
Question 1: What exactly is an onboarding procedure?
Onboarding is more than just handing your new worker a stack of documents to sign on their first day; it’s about thinking ahead and keeping your new hire in mind.
From the hiring stage onward, onboarding covers all aspects of transitioning into a new position. A very modest sign of how well your onboarding process is working is the first day of work.
Question 2: What steps comprise the onboarding procedure?
- Getting a new hire ready before the first day
- Educating new employees on any tools utilised
- A comprehensive office orientation
- Interacting with the team at the meeting
- Evaluation of the onboarding process by a new hire
Question 3: Why are these best practices for onboarding significant?
Best practices for onboarding can assist your business in a variety of ways. These include a stronger company atmosphere, increased productivity, and higher staff retention.
Question 4: What are some tips for integrating remote workers?
Onboarding your remote employees can seem a little different. Encourage them to communicate with other team members via chat, video conferencing, or email. Use screen captures or screen sharing for training, make essential documents easily accessible and check in frequently. Make an early appointment for a face-to-face encounter if you can.